Time Management – is huge for many people. I am often asked how I get done all I do in a day. Well I really organize my time and I stick to a schedule.
This is how I schedule appointments. Try it out and see if it works for you.
Monday – no appointments – day to put out fires from weekend, review upcoming week’s To Do’s, inform owners on rental showing status and apps in process
Tuesday – staff meeting at 8:30 (office opens at (9:00am), no appts before 11:00am, showings noon and after work.
Wednesday – mornings do move out inspections. No appts until 11:00am. Showings noon and after work
Thursday – mornings email, phone calls, move out inspections. No appts until 11:00am. Showings noon and after work.
Friday – no appts.
So, Monday and Friday no appts with clients. Morning are for email, paperwork, calls, move out inspections, scheduling work orders etc. My first appt is always 11:00am or later. Afternoons – client appointments, paperwork and end of day showings.
Monday no appointments so I can get my week scheduled and touch base with clients etc.
Friday no appointments so I have a day to wrap up things I didn’t get done during the week.
I never schedule more than 2 appointments out of the office on T-W-Th. The reason I don’t over schedule my day is that I allow for emergencies or unexpected client drop in’s to happen. This keeps me flexible and non-stressed. It allows me to absorb unplanned events and keep humming along. I calendar everything. This also provides for me a nice record of what I did last month, last year etc.
Some people like to use online calendars and that is great if you use them. I am still a bit old fashioned and like to have a paper calendar – day timer. I find it faster to grab and see my entire week or jot down an appointment than to get my phone and go through the menu to get to the point where I schedule my calendar.
Whatever system you use is fine – just find one you WILL use and try out my schedule.
Give my schedule a shot and see if you don’t feel more in control, more productive, and less frazzled. Best yet, I am never late for an appointment – which makes me look and feel professional.
Please check out my website at www.PortolaRentals.com if you are interested in properties in Santa Cruz or have rentals in Santa Cruz, CA.
Kathleen Richards
