portola property Management

Efficiency Tip Of The Week : Filing Systems

August 9, 2010

No one enjoys filing but it is extremely important to keep current and accurate files.  Especially if you ever get audited by the DRE (Dept of Real Estate). Since filing clerks or part time admin staff usually do filing they aren’t as familiar with the client files and especially if you have properties with same [...]

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Efficiency Tip Of The Week : Voicemail & Phone Calls

August 2, 2010

Next to emails, voicemails and calls take up all my time.  So try this and see how it works. On your voicemail leave your name, and message and add to it that you check your voicemail at 9:00am, 11:00am, 3:00pm and 5:00pm, or any time frame you want.  But make sure you do check your [...]

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When Things Go Awry – Have A Contingency Plan

July 28, 2010

Ok, we all know we should have contingency plans in the event of natural disasters.  In Santa Cruz we are in earthquake country.  We all know the Boy Scout Motto to “Be Prepared.” But, do you have a plan of action for when your phone lines go down, or your internet goes down, or your computer [...]

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Efficiency Tip Of The Week : Handling Email

July 26, 2010

We all spend a great deal of time on email. I empty my junk folder a couple times a day.  I find I am checking my email on my iphone constantly. Try this tip and see how much more efficient you are and more time you suddenly seem to have gained. Check email at set [...]

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Surviving Property Management

July 24, 2010

Whether you are a full time professional property manager or an individual who manages personal rentals everyone reaches a point where you just want to pack it all in. I love property management but in order for me to be fresh, creative and have a long career in the field I love I need to take [...]

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